Privacy notice for staff and applicants
This privacy notice explains how Credensa collects and uses personal data relating to its employees, workers, contractors and job applicants, in accordance with the UK General Data Protection Regulation.
1. What information we hold
In connection with your employment or application, we may hold your contact details, right-to-work documentation, qualifications and references, remuneration and bank details, pension and benefits information, performance records, and records of absence including, where relevant, health information necessary to meet our obligations as an employer.
2. Why we process it
We process this information in order to enter into and perform your employment contract, to comply with our legal obligations (for example tax, right-to-work and health and safety requirements), and for our legitimate interests in running the business effectively, such as workforce planning and performance management.
3. Special category data
Where we process special category data, such as health information, we do so where processing is necessary for the purposes of carrying out obligations under employment law, with appropriate safeguards in place.
4. Who has access
Your information is accessible only to those who need it to carry out their roles, principally the directors and our payroll and pension providers. We do not share staff data with third parties except where required by law or necessary to administer employment-related benefits.
5. How long we keep it
Personnel records are retained for the duration of your employment and for 6 years after it ends. Records of unsuccessful applications are deleted 6 months after the conclusion of the recruitment process, unless you consent to us retaining your details for future opportunities.
6. Your rights
You have the right to access the personal data we hold about you, to have inaccurate data corrected, and in certain circumstances to request erasure or restriction of processing. Requests should be made to a director in the first instance. You may also complain to the Information Commissioner’s Office.